Additional Trainee Support

Scope

Trainees enrolled in the Sexual and Reproductive Health (SRH) Advanced Training Programme identified as not reaching expected standards or training timeframes. This policy should be read alongside the Flexible Training Policy, as some circumstances contributing to an unsatisfactory assessment may be covered under this policy to allow for additional time or training for exceptional circumstances.

Purpose

To enable early identification and management of trainees who need additional support to meet the expected standards within the required timeframe of the SRH Advanced Training Programme.

Detail

All trainees and their supervisors will undertake formative assessments at 3 and 9 months during each year of training, and summative assessments at 6 and 12 months during each year of training. Trainees who are underperforming will be identified through these formative and summative assessments which include 360° reviews. All formative and summative assessment reports will be sent to the Educational Advisory Committee (EAC) for review as part of the ongoing monitoring of the programme. Supervisors will be asked to identify trainee assessments which are not deemed to be satisfactory.

The EAC will review underperforming trainee documentation and consider contributing factors resulting in the “not satisfactory” grading. The EAC will determine whether this is the appropriate outcome for the assessment.

Based on this review, if the overall assessment is considered “not satisfactory”, a Learning Development Plan will be developed by the trainee and their training supervisor for ongoing education and training. This plan must be approved by the EAC.

In addition, the trainee can also look at flexible training or take a break from training, as per the Flexible Training Policy. This applies in particular to those trainees where their work-life balance is deemed to be a contributing factor for failing a summative assessment. Any six-months block which does not result in a satisfactory assessment following the EAC review will not be counted for training and must be repeated.

If in spite of all efforts by the trainee and supervisor, a trainee fails three (3) summative assessments or becomes time expired as a result of repeating training blocks, they will be required to leave the training programme.

Disputes

Any dispute in this regard will be referred to the NZSRHECT Board according to the appropriate Appeals or Complaints Policy, depending on the nature of the dispute.

Policy Owner: Educational Advisory Committee | Date: May 2022 | Review Date: May 2025